E Safety Policy

Writing and reviewing the e-safety policy

The e-Safety Policy relates to other policies including those for ICT, bullying and for Safeguarding.

The school’s named e-Safety Coordinators are: James Shea and Marie Sharratt.

Our e-Safety Policy has been written by the school, building on advice received and government guidance.  It has been agreed by senior management and approved by governors.

The e-Safety Policy was revised by: James Shea

The policy is to be reviewed and adapted when necessary.                                                  

E Safety

  • Children and young people and their parents are informed about key risks to their safety and how to deal with them
  • Children and young people are provided with a safe environment
  • Agencies collaborate to safeguard children in according to the requirements of current government guidance
  • Looked after children live in safe environments and are protected from abuse and exploitation
  • Children and young people with learning difficulties and/or disabilities live in safe environments and are protected from abuse and exploitation

Monitoring Software

Impero is used across the network in order to

  • Monitor inappropriate use of language.It filters all the content that appears on a user‘s computer based on a series of built-in libraries. If a user types or views a word/phrase that is in a library of potentially inappropriate terms, a screen capture of their machine is taken in real-time. This information can then be viewed at any time in the Impero console and alerts staff when a capture is made. A privileged user can view the captures and decide if these are indicative of misuse, needing some further action. Such captures are then referred to as ‘violations’. A capture which has been taken quite by accident is referred to as a ‘False-Positive’.
  • Monitor internet usage.It logs access to websites by each user account and will report on data such which websites the user has visited, duration of that visit and how many times a site has been visited.
  • Enforce the agreement of the Acceptable Use Policy.It will display the Acceptable Use Policy (AUP) at login. The user must ‘accept’ the terms of the AUP before further usage is permitted. A log of acceptance/ refusal is also taken for future reference. The text of this AUP can be found at the end of this policy.

Teaching and learning

Why the Internet and digital communications are important

  • The Internet is an essential element in 21st century life for education, business and social interaction. The school has a duty to provide pupils with quality Internet access as part of their learning experience.
  • Internet use is a part of the statutory curriculum and a necessary tool for staff and pupils.

Internet use will enhance learning

  • The school Internet access will be designed expressly for pupil use.
  • Pupils will be taught what Internet use is acceptable and what is not. Pupils will also be given clear guidance when using the Internet.
  • Pupils will be educated in the effective use of the Internet in research, including the skills of knowledge location, retrieval and evaluation. 

Pupils will be taught how to evaluate Internet content

  • The school will follow copyright law when internet derived materials are used by staff and pupils.
  • Pupils will be taught the importance of cross-checking information before accepting its accuracy.
  • Pupils will be taught how to identify unpleasant and inappropriate internet content. They will also be taught to report to an appropriate adult or use online reporting system.

Managing Internet Access

Information system security

  • School ICT systems security will be reviewed regularly.
  • Virus protection will be updated regularly.
  • Security strategies will be discussed with the Local Authority.
  • All children use individual logons and passwords to access computers.


  • Pupils may only use approved electronic communication accounts on the school system. (e.g. blog, SeeSaw, text)
  • Pupils must immediately save and tell a teacher if they receive an offensive message.
  • In electronic communication, pupils must not reveal their personal details or those of others
  • Pupils must not arrange to meet anyone without specific permission.
  • If a report is made that you feel is a sexting issue staff will need to follow the guidance Annex S attached below. Staff will need to report to Designated Safeguarding Lead in school.
  • Incoming electronic communications should be treated as suspicious and attachments not opened unless the author is known.
  • The school will consider how electronic communication from pupils to external bodies is presented and controlled.
  • The forwarding of chain communications is not permitted. 
  • Published content and the school web site
  • Staff or pupil personal contact information will not be published. The school’s contact details given will be used.
  • The headteacher or their delegated representative will take overall editorial responsibility and ensure that content is accurate and appropriate.

Publishing pupil’s images and work

  • Photographs and videos that include pupils will be selected carefully so that an individual pupils image may not be misused. Where suitable, the school will use group photographs rather than full-face photos of individual children. Parental permission must be given in order to use any recognisable images of children online (Youtube, Twitter or the school website).
  • Pupils’ full names will not be used anywhere on a school web site or other on-line space, particularly in association with photographs.
  • Written permission from parents or carers will be obtained before photographs of pupils are published on the school web site.
  • Work can only be published with the permission of the pupil and parents/carer if they are identifiable.
  • Pupil image file names will not refer to the pupil by name.
  • Parents should be clearly informed of the school policy on image taking and publishing, both on school and independent electronic repositories.
  • However children subject to an interim care order would need consent from their social worker.

Social networking and personal publishing

  • The school will control access to social networking sites, and educate pupils in their safe use.
  • Access to sites with social networking facilities will be restricted as appropriate.
  • Pupils will be advised and monitored so as not to give out personal details of any kind which may identify them, their friends or their location.
  • Pupils and parents will be advised that the use of social network spaces outside school brings a range of dangers for primary aged pupils and many age restrictions prevent their use. 
  • Pupils internet use will be monitored and advised in accordance with the schools policy on radicalisation
  • Staff receive training and updates on appropriate conduct when using social media platforms.
  • Pupils will be advised to use nicknames and avatars when using social networking sites.

Managing filtering

  • The school will work with Walsall Children’s Services to ensure systems to protect pupils are reviewed.
  • If staff come across unsuitable on-line materials, the site must be reported to the E-Safety Coordinator.
  • If pupils come across unsuitable on-line materials, the site must be reported to their teacher who will inform the e-Safety Coordinator.
  • Checks on visited sites will be made on a weekly basis.
  • ImPero used to inform future E safety teaching as well as regular formal and informal data gathering.
  • Staff are now able to access sites such as ‘You Tube’, ‘Twitter’ and others on request but staff need to be aware that these sites do contain inappropriate materials and therefore children are not allowed to use these sites.

Managing emerging technologies

  • Emerging technologies will be examined for educational benefit and a risk assessment will be carried out before use in school is allowed.
  • School staff should be aware that mobile technologies with wireless internet access can bypass school filtering systems and present a new route to undesirable material and communications.
  • Personal devices, including mobile phones, will not be used during lessons or formal school time unless express permission is given by the head or SMT.
  • The sending of abusive or inappropriate messages or files by Bluetooth or any other means is forbidden.
  • Staff will be issued with a school phone where contact with pupils is required.
  • Staff will not use personal devices to capture images of pupils.

Protecting personal data

  • Personal data will be recorded, processed, transferred and made available according to the Data Protection Act 1998.
  • All staff have passed an online course in Safeguarding information.
  • Any sensitive data is encouraged to not be carried but when necessary; all staff have been assigned a password protected USB stick to prevent loss or misuse of data.

Policy Decisions

Authorising Internet access

  • All staff must read and agree to the Staff Acceptable Use Policy for ICT before using any school ICT resource.
  • The school will maintain a current record of all staff and pupils who are granted access to school ICT systems.
  • Across the key stage, pupils must agree to AUP before access to the internet is permitted.
  • Any person not directly employed by the school will be asked to sign an acceptable use of school ICT resources before being allowed access.

Assessing risks

  • The school will take all reasonable precautions to prevent access to inappropriate material. However, due to the international scale and linked nature of internet content, it is not possible to guarantee that unsuitable material will never appear on a computer connected to the school network.  Neither the school nor Local Authority can accept liability for any material accessed, or any consequences of internet access.
  • The school will audit ICT use to establish if the e-safety policy is adequate and the e-safety policy is appropriate and effectively implemented.

Handling e-safety complaints

  • Complaints of internet misuse will be dealt with by a senior member of staff.
  • Any complaint about staff misuse must be referred to the head-teacher.
  • Complaints of a safeguarding nature must be dealt with in accordance with school’s safeguarding procedures.
  • Pupils and parents will be informed of the complaints procedure.
  • Pupils and parents will be informed of consequences for pupils misusing the Internet.
  • The school is committed to act upon any disclosures made in the field of E Safety influencing future teaching episodes, assemblies and class discussions.

Communications Policy

Introducing the-safety policy to pupils

  • E-Safety rules will be posted in appropriate places and discussed with pupils regularly.
  • Pupils will be informed that network and internet use will be monitored and appropriately followed up. (Impero)
  • A programme of training in E-Safety will be developed, possibly based on the materials from CEOP. (Annually across the school from Year 3 to Year 6)
  • E-Safety training will be embedded within the ICT scheme of work.
  • Children receive lessons relating to radicalisation and inappropriate/ offensive online communications.
  • Children’s knowledge of E Safety is constantly refreshed and also tested using a whole school assessment.
  • Staff consistently model safe procedures when using computers before classes.

Staff and the e-Safety policy

  • All staff will be given access to the School E-Safety Policy and its importance explained.
  • All staff will receive E-Safety training when they join the school.
  • All staff will receive E-Safety update training on an annual basis.
  • Staff must be informed that network and internet traffic will be monitored and can be traced to the individual user. (Policy Central)
  • Staff that manage filtering systems or monitor ICT use will be supervised by senior management and work to clear procedures for reporting issues.
  • Staff will always use a child friendly safe search engine when accessing the web with pupils.
  • Staff must not make ‘friends’ or communicate with current pupils or pupils that have left on any social network site, i.e.

Facebook.  Staff should check that their privacy setting is set to ‘Friends only’ and consider changing their profile name.  Staff who choose to use ‘Facebook’ and other network sites do so at their own risk and should be aware of the School’s Code of Conduct.

Enlisting parents’ and carers’ support

  • Parents and carers attention will be drawn to the School E-Safety Policy in newsletters, the school brochure and on the school web site.
  • The school will publish a list of e-safety resources for parents/carers.
  • The school will ask all new parents to sign the parent/pupil agreement when they register their child with the school.

Appendix 1: Useful resources for teachers                                                                                  

Appendix 2: Additional useful resources for parents

Care for the family


Know It All (for parents)

www.childnet.com/KIA                                 /  

Internet Watch Foundation


Internet Safety Zone


Getsafe online


Online Safety Rules

  • I will tell a teacher or an adult if there is a problem.
  • I will always keep my personal information to myself, including my login and password.
  • I will check where my information is coming from, and not believe everything I read.
  • I will only send messages that will be polite and sensible.